RESOURCES:
TRAINING GUIDES:
MISCELLANEOUS:
CONTACT INFORMATION:

 

 

 

 

 

RESOURCES:

Payment Options: 

There are four types of payment options available to pay human subject incentives; CASH, CHECK, COUPON, and VISA CARD.  The type of payment you use for a study must be authorized by the IRB unless your study is exempt.  The Principal Investigator is responsible for knowing which incentives types may be provided to subjects.  The payment option grid below outlines how each incentive may be distributed, delivery options, and the documentation required.

Payment Option Information

Documentation Receipts: 

In order to provide evidence of distribution, receipts are created upon making your request for funds in the HSIP system.  The information required on the receipt is determined by the study tier level.  Tier levels are explained in the HSIP request form and are assigned to a study by the IRB based on payment amount and study risk.  The HSIP system will produce receipts when you make your request.  If you need receipts before you make your request, blank HSIP receipts are available below:  

Human Subject Incentive Receipt - Tier One

Human Subject Incentive Receipt - Tier Two/Four

Human Subject Incentive Receipt - Tier Three/Five

Submitting Documentation Quick Reference

If not all funds are used, there are methods to return the excess incentives to the HSIP Office.

Returning Excess Funds

To report subject information to the HSIP Office by spreadsheet for checks or studies that don’t require a signed receipt, there are templates below that can either be sent by email or attached in the request form by the Unit Administrator.

Templates:

Used by the incentive requester to provide the HSIP Office subject information.

Cash Information Template

Check Information Template

Card Information Template

Study Coordinator Toolbox:

These tools are optional and provided as tools for the study coordinator in tracking incentives for a study!

Tools are meant to be used as an aid for internal tracking.  It is not necessary to submit these sheets to HSIP or use them at all. These tools may be modified to better suit the needs of the study.  Questions or tool requests may be made through subject-incentives@umich.edu.

HSIP Request Tracker

Subject Tracker

HSIP Cash Log

Implementation Toolbox: 

These tools are designed to assist a department who is getting ready to implement the HSIP system.  Tools may be used as a means of gathering information and organizing requester and approver roles.  These tools may be modified to better suit the needs of your department.  Questions or tool requests may be made through subject-incentives@umich.edu

Unit Readiness Checklist

Department User Access

Role and Study Organizer

Reports:

HSIP Account Receivable Report
This report shows the incentives that are pending on a Project/Grant.

UA Report
This report can be run by the Approver to see any activity on requests they have approved.

HSIP Reconciler Detail
This report can be run to reconcile the SOA.

 

TRAINING GUIDES:

Step by Step Procedure for Making an Incentive Request (Coming Soon)

Requester Quick Reference

Approver Quick Reference (Coming Soon)

Step by Step Procedure for Approving an Incentive Request (Coming Soon)

Administrator Business Process Manual (Coming Soon)

 

MISCELLANEOUS:

System Generated Email Information

Glossary

SPG 501.07 – Research Subject Fees

HSIP Internal Control Matrix (Coming Soon)

CONTACT INFORMATION:

Kathy Crawford
Research and Finance Program Manager
10075 Wolverine Tower
3003 S. State St.
Ann Arbor, MI  48109-1283
klcrawfo@bf.umich.edu
734 647-8872

Vicky Rickman
Research and Finance Program Assistant
10075 Wolverine Tower
3003 S. State St.
Ann Arbor, MI  48109-1283
vrickman@bf.umich.edu
734 615-4661

Subject Incentive e-mail: subject-incentives@umich.edu