What is the purpose of HSIP?

Human Subject Incentives Program (HSIP) has developed a new process and a Web-based support system to accommodate the electronic routing, approval, and submission of subject fee payment requests. It is being developed by U-M to:

• Help eliminate redundant forms and information gathering.
• Facilitate internal routing and electronic approval, simplifying the process of moving the HSIP request from the PI, through the relevant campus units, and on to the HSIP Office.
• Create a secure holding area for retention of subject information.  Personal information will be kept in a secure central repository with highly restricted access.  This greatly reduces the responsibility on the part of PI’s and unit staff for protecting confidential subject information.
• Give clear guidance for compliance with IRS and other regulatory guidelines.
• Offer several payment options that give flexibility to the researcher without putting them in a non-compliance situation.
• Reduce the need for SLA’s by connecting to eResearch for IRB waiver information.
• Have one central office for processing incentive requests, resolving incentive-related issues and answering questions that may involve a number of Finance areas.  Many offices are involved in the incentive payment process, and it can be difficult to know where to go to get questions answered.
• Enhance subject payment coupons with tracking numbers for stronger security and reduction in theft of research funds.

What changes will I notice as I start to use the HSIP system?

• Completion of the HSIP request will be accomplished through an online worksheet.
  • HSIP questions give options for incentive type, date needed, and delivery method.
  • Several incentive requests can be done at one time, thus reducing the level of effort required to get multiple incentive distributions over an extended period of time.
• Electronic Routing
  • Requests are quickly routed from PI to Approver to Central Administration for processing and request fulfillment.
  • Turnaround time from request to fulfillment is dramatically reduced; can be as quick as same day to no more than 2 business days depending on incentive type.
• HSIP Request Tracking
  • View the progress of your request at any time by checking your home page.
• Communications
  • Receive email notifications from the system when the status changes on your HSIP request or action is required, e.g., make changes to a request, or submit evidence of distribution.
  • Receive email notification when payment is due to be released to you.
  • Receive notification when the request has been closed and expensed to the Project/Grant.