Current News Regarding the Vendor Check Distribution Change

Consistent with the November 1, 2006 change in payroll check distribution, vendor checks (PO’s, Non PO’s & Form G’s) that require special handling will also be transitioned to the Payroll Office, G395 Wolverine Tower, 3003 S. State St.  The Cashier's Office and Treasurer's Office will no longer be distribution points for this service starting January 2, 2007.

Please remember that physical pick up of checks is discouraged as it introduces extra risk of fraud.  Physical pick up should only be requested in circumstances that warrant the additional exposure.  Checks left at the Payroll Office for over 30 days will be mailed to the vendor.  It is vital that checks be picked up on a timely basis.

Thank you for your help in distributing this information to the appropriate individual in your department.

If you have concerns regarding this change, please contact Colette Cloyd at 4-7225 or at colettec@umich.edu.

Frequently Asked Questions Regarding Vendor Checks

If a check is currently at the Cashier’s Office to be picked up, what happens to it after January 2, 2007?

            Any checks left at the Cashier’s Office on January 2, 2007 will be picked up by the Treasurer’s Office.  Checks that are over 30 days old will be mailed to the vendor.  Remaining checks will be delivered to the Payroll Office for distribution.

If a check is currently at the Treasurer’s Office to be picked up, what happens to it after January 2, 2007?

            Checks that are over 30 days old will be mailed to the vendor.  Remaining checks will be delivered to the Payroll Office for distribution

How can I tell if a check is at the Cashier’s Office?

            Contact Accounts Payable Customer Service Desk (734) 764-8212.

Who do I call to see if a check has been issued?

            Contact Accounts Payable Customer Service Desk (734) 764-8212.

When will checks be available for pick up at the Payroll Office?

            Checks are run on weekdays and will be delivered to the Payroll Office by 11:30 a.m. each day with the exception of University of Michigan Holidays and Federal Reserve Bank Holidays.  Vendor Check Writing is also closed for the winter season days, which usually run from December 26 through December 31.

What information will be required by the Payroll Office to pick up a check?

            You will need to have a copy of the voucher OR the check number AND a government photo ID.

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The Treasury Services Group has the following responsibilities with regards to the checkwriting activity of the University of Michigan:

• Vendor Checkwriting is responsible for creating and printing checks, ACH payments, and obtaining foreign currency draft payments to cover goods, services, refunds, reimbursements, travel expenses and related University obligations. This is accomplished using the Mpathways payment cycles.

• Checks and ACH payment cycles are run daily, with the exception of University of Michigan holidays and Federal Reserve Bank holidays. Checkwriting is also closed for the winter season days, which usually run from Dec. 26 through Dec. 31, 2006.

• Vendor Checkwriting creates and disburses more than 234,000 various types of payments a year.

• It should be noted that Checkwriting is a production unit. Any questions related to vouchers, their creation or payment, as well as vendor information and numbers should be directed to Accounts Payable, the Accounts Payable Customer Service Desk (734) 764-8212, or the MAIS Help Desk(734) 936-7000.